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Volunteer Agreement

This Volunteer Agreement is a description of the arrangement between us, Uncle Paul’s Chilli Charity (‘the organisation’) and you (‘the Volunteer’) in relation to your voluntary work.

The intention of this agreement is to assure you that we appreciate your volunteering with us and to indicate our commitment to do the best we can to make your volunteer experience with us a positive and rewarding one.

This volunteering agreement sets out the organisation’s expectations of you in the role of volunteer and what you can expect from the organisation.

As a volunteer you will not receive any remuneration, benefits or other allowances.

The organisation commits to the following:

Induction and training

The organisation will provide an induction process to the organisation’s work and its employees and provide you with necessary training to enable you to carry out your volunteer role.

Supervision and support


The organisation will:

  • communicate to you the required standard of service provided by the organisation and support you to achieve and maintain this standard

  • allocate a named member of staff who will regularly meet with you to discuss and review your role

  • provide support to allow you to develop within your role

  • provide support to allow you to develop positive working relationships with other volunteers and organisation employees.


Health and safety

The organisation will provide you with reasonable training to allow you to carry out your role in compliance with the organisation’s health and safety policy.

Providing insurance cover

The organisation will provide necessary insurance cover that covers you whilst you are carrying out any approved and authorised voluntary work.

Equal opportunities and Diversity

The organisation will ensure that all volunteers are supported in accordance with the organisation’s Equal Opportunities and Diversity Policy, a copy of which can be provided to you on request.

Addressing volunteer concerns

The organisation will endeavour to fairly and appropriately resolve any concerns or issues you encounter during the course of your volunteering activities with the organisation. Please initially raise such concerns with your allocated Uncle Paul’s Chilli Charity staff member to allow the organisation to investigate and resolve these.



Volunteer agreement

By completing our online volunteer form, you agree and commit to the following:

  • to help the organisation fulfil the services to the agreed standards which have been clearly explained to me stated on the volunteer form on the website

  • to perform my volunteering role to the best of my ability

  • to perform my volunteering role to the required timescales

  • to adhere to the organisation’s policies and procedures, including the code of conduct, health and safety policy and equal opportunities policy

  • to maintain the confidentiality of the organisation’s information, and that of its beneficiaries, staff and all other volunteers both during and after your volunteering role

  • to provide details of referees who may be contacted and to agree to criminal record check or any other necessary check

  • to let the organisation know as soon as possible when I am unable to volunteer so that the organisation can make other arrangements

  • to let the organisation know in advance of any health and mobility challenges I have that may affect my ability to volunteer on uneven farmland

  • to let the organisation carry out a Disclosure and Barring Service (DBS) check on myself

  • to personally risk assess any areas you may be working in and immediately advise staff of any concerns

  • to check the weather in advance of attending and wear suitable footwear and clothing for uneven farmland (or clean, casual clothing if volunteering in our kitchen)


Data protection

The organisation collects and processes certain types of data about you and does so in line with the General Data Protection Regulation and the Data Protection Act in force from time to time. Please read the organisation’s Privacy Notice for more information about the types of data processed and the reasons for the processing.

You shall make yourself aware of the organisation’s policies in relation to compliance with the General Data Protection Regulation and the Data Protection Act in force from time to time and undertake to act in accordance with these at all times, including exercising reasonable care to keep safe all documentary or other material containing confidential information. You shall inform the organisation immediately upon discovery of a data breach.


You acknowledge that you have received and understand this agreement and agree to carry out your volunteering role in line with the required standards. You will also maintain confidentiality of any information received regarding the organisation during your volunteering role.

This agreement is not intended to be a legally binding contract and is binding in honour only. The agreement does not create an employer-employee relationship and may be cancelled at any time at the discretion of either party.

This document was last updated: 31/8/23

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